Privacy Policy
Last updated: 21 June 2025
1. Who we are
Brand Property Ventures Ltd (“BPV”, “we”, “our”, “us”) is
the controller of the personal data described in this notice.
Registered address: 28 Barn Meadow Lane,
Leatherhead, Surrey, KT23 3HA, United Kingdom.
E‑mail:
info@brandpropertyventures.co.uk
Telephone: +44 (0)7852 345 267
2. Scope of this notice
This notice explains how we collect, use, share and protect personal data when you visit https://brandpropertyventures.co.uk (the “Website”) or otherwise interact with us online. It does not cover links to external sites we do not control.
3. The data we collect
| Category | Examples | Source | Lawful basis* |
|---|---|---|---|
| Identity & Contact Data | Name, e‑mail address, phone number, the land or site you wish to discuss | Your “Send us a message” form submission or direct phone/e‑mail | (a) Contract – to respond to your enquiry (b) Legitimate interests – routine business correspondence |
| Enquiry Details | Free‑text message, subject line | Contact form | Same as above |
| Technical Data | IP address, browser type/version, OS, time‑zone, referring pages, error logs | Automatically from your device / server logs | Legitimate interests – site security, diagnostics |
| Usage Data | Page views, navigation paths, dwell‑time | Analytics cookies – only if you consent via cookie banner | Consent – optional analytics |
| Marketing Preferences | Whether you have opted‑in to receive updates | Your choice via cookie/banner controls | Consent |
*References are to Article 6 UK GDPR legal bases.
4. How and why we use your data
- Respond to enquiries and provide preliminary advice on the potential of your land (contractual or pre‑contractual steps).
- Operate, secure and improve the Website, including troubleshooting, data analysis, testing and system maintenance (legitimate interests).
- Develop our business by understanding how visitors use the Website (analytics – consent).
- Comply with legal obligations, e.g. record‑keeping under company law.
We do not carry out automated decision‑making that produces legal effects about you.
5. Cookies and similar technologies
Our use of cookies is explained in our separate Cookies Policy. Optional cookies (e.g. analytics) are only set if you click “Accept” on the banner.
6. Sharing your data
We only share personal data with:
- Our in‑house team who need it to handle your enquiry;
- Trusted service providers such as our website host, e‑mail provider, IT support and analytics provider (e.g. Google LLC);
- Professional advisers (solicitors, accountants) where necessary;
- Regulators or law‑enforcement agencies if required by law.
All suppliers are bound by contracts that protect your data and keep it confidential.
7. International transfers
Our main servers are in the United Kingdom. Where suppliers such as Google process data outside the UK/EEA, we rely on approved safeguards (e.g. UK Addendum to the EU Standard Contractual Clauses).
8. Data retention
| Record | Typical retention period |
|---|---|
| Enquiry e‑mails & contact‑form submissions | 24 months after last contact, unless a project proceeds |
| Analytics data | 26 months (standard Google Analytics retention) |
| Financial & company records | 6 years to meet HMRC & Companies Act requirements |
| Server logs | Up to 12 months for security and diagnostics |
We may keep data longer if required to establish, exercise or defend legal claims.
9. Keeping your data safe
We employ technical and organisational measures appropriate to the level of risk, including:
- HTTPS encryption, strong passwords and access controls;
- Firewalls and malware scanning by our hosting provider;
- Staff awareness and data‑handling procedures.
10. Your rights
Under UK data‑protection law you have rights to:
- Access your personal data;
- Rectify inaccurate data;
- Erase data (“right to be forgotten”);
- Restrict or object to processing;
- Port data to another provider;
- Withdraw consent at any time when processing is based on consent;
- Complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
To exercise any of these rights, please contact us using the details in section 1. We aim to respond within one month.
11. Children
Our services are aimed at adult landowners and we do not knowingly collect data from children under 16. If you believe a child has provided us with personal data, please let us know and we will delete it.
12. Changes to this notice
We may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, notified to you by e‑mail.